After Hours Host Guidelines

PLEASE NOTE:  OUR 2026 & 2027 SCHEDULE IS FULL.  WE ARE NOW BOOKING HOST DATES FOR 2028 AND BEYOND.  (To see a schedule of upcoming event locations, click here.
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• After Hours are held at least once a month at various businesses.
• After Hours are held on specific Thursdays (schedule is set by the Chamber) and are come and go from 5-7pm.
• This is a networking event, so ONLY BUSINESS CARDS may be exchanged by attendees during the event.  The only promotional items that can be handed out are by the event host.

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Sponsorship Rate for Hosting is $750:
A member business in good standing with the Chamber may apply to be a host of a future Business After Hours.  If selected as a host, there is a $750 Host Fee to secure your After Hours event on the Chamber calendar.  This rate is paid to the Chamber within 30 days of your confirmation to host prior to the event and does not include any additional expense that a host will be out for food, drinks, or prizes for the event.  This fee is in addition to those expenses incurred by the host.


Host Responsibilities

• Host location must provide enough indoor space for 125-150 people comfortably.
• Host must provide some form of complimentary food, snack, or hors d’oeuvres for 100-150 people.  This can be as simple or as elaborate as the host wants.  If the host is using an outside caterer to provide food, the caterer should be a member of the Chamber of Commerce.  Please click here to see a list of current catering members.
• Host must provide both an alcoholic and non-alcoholic complimentary beverage option for 100-150 people.  The host should provide at minimum, a beer and/or wine option as well as tea, water, or sodas.  There is no need for hard liquor or mixed drinks.  At many events, the beverages are self-served from troughs or coolers, or you may choose to hire a bartender at your expense.  If using a drink ticket system, each guest much be given at minimum 2 drink tickets.  Hosts must never charge for food or beverages at the event.
• Hosts must provide at least 3 door prizes valued at $25 or more for the event.
• We encourage hosts to invite their own customers, friends, staff and VIPs to the event in addition to our members and guests.

Chamber Responsibilities

• The Chamber will create a digital invitation graphic that includes your logo, business name, address, and a photo of your business through a Facebook Event that we create and tag your business page as a co-host on social media.  You can see examples of other After Hours events already scheduled on our Facebook Event Tab on the Amarillo Chamber page.
• The Chamber will promote official After Hours events through our Tuesday weekly newsletter for at least 2 weeks prior to the event.
• Your event will also appear on our online Chamber Calendar, on our After Hours page of our website, as well as the Week’s Sneak Peak page of our website.
• A Chamber staff member will schedule a time with the host to do a 3 to 5-minute video interview and get B-Roll footage to create a video about the event that we will share on our social media sites, in our newsletter, and on the After Hours page of our website.  Videos typically take place the Friday before the scheduled After Hours event, but we will do our best to accommodate the host’s schedule for the video.
• Chamber staff members will help greet guests at the event and assist with check-in and collect business cards for drawings in addition to providing peel-and-stick nametags for guests and take photos at the event.

Note, if you hit the button above and are not given a confirmation message on the screen, you can hit the button once again, but sometimes there is a glitch that prevents the confirmation message from displaying, but we will get the form multiple times.  We apologize for the confusion.   If you are unsure if we received your form, please call the Chamber at (806) 373-7800 and ask for Mary or Penni.